HR Assistant

For the European Medicines Agency we are looking for a HR Assistant in the Talent Acquisition Business unit!

Role summary:

Support operational TAS objectives, change management initiatives and projects by conducting administrative, procedural and operational activities, ensuring accurate, high quality and timely delivery.

Standard role duties & responsibilities:

• Responsible for delivery of operational activities relevant to the area of expertise.
• Responsible for operational delivery of programmes, projects, initiatives, strategies, risk assessment, tools and opinions, in a result orientated and compliant way and within the parameters of the legal framework.
• Update and maintain of the relevant databases and records accordingly and in line with the applicable standards.
• Coordinate and manage ad-hoc requests, such as creation of workflows, analysis, reporting and ensure that the associated communication activities are in place.
• Coordinate customer satisfaction activities by highlighting, mitigating and communicating risks.
• Deliver operational aspects of HR strategies, related projects and initiatives and the development of the HR operational programme within the areas of expertise.
• Support and contribute to the identification of new HR initiatives, trends and innovations
• Support the development and implementation of IT tools relevant to the services with the goal of streamlining processes and to create value add.
• Support the review and revision of HR policies, including coordination within the Service with the relevant stakeholders in accordance with the priorities of the Service.

Role specific duties & responsibilities:

• Tagging Talent Pools
• Check of eligibility
• Support of selection procedures within Scientific Portfolio
• Support traineeship programme.

A fulltime, temporary job from 2-06-2025 until 31-10-2025 (assignment extention is possible)

Salary range:

• 3716,24 gross per month (5 years of experience)
• 4204,68 gross per month (5 - 15 years of experience)
• 4757,31 gross per month (15 years of experience or more)

Interesting and challenging work that brings value to European citizens;

A diverse and stimulating working environment

The European Medicines Agency (EMA) is a decentralised agency of the European Union responsible for the scientific evaluation, supervision, and safety monitoring of medicines developed by pharmaceutical companies for use in the EU. The agency is located in Amsterdam, Netherlands and employs over 900 people from across the EU. EMA's mission is to protect public health by ensuring that all medicines available in the EU are safe, effective, and of high quality.

Education:

• A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years;
• Field of study - Communication/Psychology/Administration/Law;

Experience:

• Up to 6 years of full-time relevant professional experience.
• Previous experience in operational recruitment/TAS
• In providing administrative support, including complex administrative procedures;
• In drafting various types of communication;
• In stakeholder management.

Skills & knowledge

• MS Office suite;

Got excited? Apply untill the 14th of May, 2025, by leaving your details on our website via the application button.