Scientific Support Assistant

For the European Medicines Agency we are looking for a Scientific Support Assistant in the

Inspections Office!

Role summary:

Administrative support resource for Inspections office of Human Medicines Division. The Inspections Office is responsible for co-ordinating the conduct of inspections (including manufacturing, clinical trials, pharmacovigilance) by EU inspectorates internationally. Activities of the assistant include supporting work of our Inspectors' Working Groups (meeting management), co-operation with international regulators via management of Mutual Recognition Agreements, monitoring mailboxes and other assistant type work. The assistant will also support the validation of marketing authorisation applications in the Procedures Office. The work is varied, and requires someone who can adapt to different types of work, has a level of diplomacy, and would enjoy working in an international environment.

Standard role duties & responsibilities:

• Contribute to the management and coordination of overall activities relating to pre- and post-authorisation activities;
• Provide accurate and timely administrative and organisational / logistic support in the preparation and follow-up of internal and / or external scientific, regulatory and procedural meetings;
• Prepare and ensure publication of relevant documents using pre-defined templates and formats where appropriate;
• Contribute to the management of files, statistics, data, databases, tracking lists, mailing lists and correspondence relating to the specific tasks assigned;
• Develop and update SOPs (Standard Operating Procedures), WINs (Work Instructions), user manuals, guidance documents and templates;
• Use administrative and procedural knowledge to identify potential difficulties, escalating issues to scientific staff and management as necessary;
• Contribute to the development and improvement of the processes.

A fulltime (40 hours per week), temporary job from 1-09-2025 until 31-03-2025 (assignment extention is possible)

Salary range:

• 3759,07 gross per month (5 years of experience)
• 4253,15 gross per month (5 - 15 years of experience)
• 4812,16 gross per month (15 years of experience or more)

Interesting and challenging work that brings value to European citizens;

A diverse and stimulating working environment

The European Medicines Agency (EMA) is a decentralised agency of the European Union responsible for the scientific evaluation, supervision, and safety monitoring of medicines developed by pharmaceutical companies for use in the EU. The agency is located in Amsterdam, Netherlands and employs over 900 people from across the EU. EMA's mission is to protect public health by ensuring that all medicines available in the EU are safe, effective, and of high quality.

Education:

• A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years;

Experience:

• Up to 6 years of full time relevant professional experience;
• In working in a regulatory environment characterised by processes and procedures, SOPs, WINs or other guidance documents;
• In database management and analysis and reporting;
• In stakeholder management;
• In working in public or regulatory sector.

Skills & Knowledge:

• Experience with meeting management and committee support is a plus.

Administrative skills;

• Knowledge and understating of commonly used IT tools, applications and systems, including MS Office, teleworking tools and meeting platforms.

Got excited? Apply untill the 20th of August, 2025, by leaving your details on our website via the application button.