For the European Medicines Agency we are looking for a Project/Programme Assistant in the CIO Office!
What are you going to do?Role summary:
Assist with projects/programmes, in line with the Agency’s project management methodology. Working with the Project Management Specialist and other team members to deliver projects objectives. As part of a team, act as the interface between the workstream and stakeholders for the allocated tasks.
Standard role duties & responsibilities:
- Contribute to the development of the agency's delivery methodology and continuous improvement;
- Provide technical support to the Project Management Specialist / Programme Manager in project/programme planning, progress monitoring and management reporting;
- Support the business design and process improvement within the related area;
- Support, organise and coordinate the project team to deliver project objectives within time, resource and budget constraints;
- Provide support to the Project Management Specialist / Programme Manager in monitoring the project budget and ensures resource plans and forecasts are continually kept up to date and accurate;
- Organise meetings with relevant operational teams including agendas, meeting logistics, summary and minutes;
- Coordinate, record and ensure quality compliance and plan for maintenance and end user support;
- Assist in the monitoring of the formal acceptance on the delivery of the service and its deliverables, in conformance with the provisions of the delivery contract.
- Assist the Project Management Specialist / Programme Manager in preparing project board / steering group level communication for project governance;
- Draft and format various documents as required in accordance with EMA style guide principles and using pre-defined Agency templates, as appropriate.
Role specific duties & responsibilities:
- To support with records management activities in order to retain the knowledge.
- To support with post go-live of Dream 2.0 and the migration from SharePoint for the Division.
The specific tasks of an individual job holder, linked to this role description, are further detailed and referenced in:
- activities of the organisational entity within which the job holder carries out those tasks;
the set of annual performance and development objectives, which are established together with the reporting officer;
- the requirement to comply with SOPs, WINs, confidentiality undertaking and other documentation relevant to the role and its scope. These will be agreed upon with the reporting officer upon assuming duties.
In particular, a Project/Programme Assistant will:
- Provide support in managing vendor relationships to ensure open communication and positive working relationships;
- Timely and transparent communication to / from Programme manager and stakeholders;
- Assist in the organisation of interactions with external stakeholders, service providers, as well as work across the department and the Agency to mobilize resources, capture operational data and contribute to the preparation and implementation of projects.
What do we offer?A fulltime (40 hours per week), temporary job from 18-08-2025 until 31-12-2025 (assignment extention is possible)
Salary range:
- 3716,24 gross per month (5 years of experience)
- 4204,68 gross per month (5 - 15 years of experience)
- 4757,31 gross per month (15 years of experience or more)
Interesting and challenging work that brings value to European citizens;
A diverse and stimulating working environment
Where will you work?The European Medicines Agency (EMA) is a decentralised agency of the European Union responsible for the scientific evaluation, supervision, and safety monitoring of medicines developed by pharmaceutical companies for use in the EU. The agency is located in Amsterdam, Netherlands and employs over 900 people from across the EU. EMA's mission is to protect public health by ensuring that all medicines available in the EU are safe, effective, and of high quality.
What do we ask?Education:
- A level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years;
Experience:
- Up to 6 years of relevant professional experience;
- In coordinating and organising projects and / or initiatives;
- In dealing with internal and external stakeholders.
- - Experience in records management
- - Experience with SharePoint migration projects
Skills & Knowledge:
- Familiarity with EMA policy and technology landscape
- Knowledge and practice of frameworks (at least one year).
Are you interested?Got excited? Apply untill the 27th of June, 2025, by leaving your details on our website via the application button.