Business Analyst

For the European Medicines Agency we are looking for Business Analyst in Human Medicines Information Management office

Role summary:

Bridge the gap between business needs and technology solutions by analysing processes, gathering requirements, and enabling data-driven decisions;

Work closely with stakeholders in regulatory operations to identify and execute current and emerging user needs;

Understand the business needs and translate them into well-defined technology requirements;

Represent business stakeholders and take ownership of jointly defined demand, during the development of products and associated deliverables;

Responsible for business solution testing and acceptance as well as post go-live services definition review;

Ensure that product and service is fit for purpose and that business benefit is implemented;

Support business stakeholders with optimisation of business processes;

Proactively identifies and flags the business needs and be able to highlight interdependences across business areas.

Standard role duties & responsibilities:

• Contribute to the development of the agency's delivery methodology and continuous improvement;
• Provide technical support to the Project Management Specialist / Programme Manager in project/programme planning, progress monitoring and management reporting;
• Support the business design and process improvement within the related area;
• Support, organise and coordinate the project team to deliver project objectives within time, resource and budget constraints;
• Provide support to the Project Management Specialist / Programme Manager in monitoring the project budget and ensures resource plans and forecasts are continually kept up to date and accurate;
• Organise meetings with relevant operational teams including agendas, meeting logistics, summary and minutes;
• Coordinate, record and ensure quality compliance and plan for maintenance and end user support;
• Assist in the monitoring of the formal acceptance on the delivery of the service and its deliverables, in conformance with the provisions of the delivery contract.
• Assist the Project Management Specialist / Programme Manager in preparing project board / steering group level communication for project governance;
• Draft and format various documents as required in accordance with EMA style guide principles and using pre-defined Agency templates, as appropriate.

A fulltime, temporary job from 1-07-2025 until 15-12-2025;

Salary range:

4,757.33 gross per month (5 years of experience)

5,382.68 gross per month (5 - 17 years of experience)

6,890.74 gross per month (17 years of experience or more)

Interesting and challenging work that brings value to European citizens;

A diverse and stimulating working environment.

The European Medicines Agency (EMA) is a decentralised agency of the European Union responsible for the scientific evaluation, supervision, and safety monitoring of medicines developed by pharmaceutical companies for use in the EU. The agency is located in Amsterdam, Netherlands and employs over 900 people from across the EU. EMA's mission is to protect public health by ensuring that all medicines available in the EU are safe, effective, and of high quality.

Education:

• A level of education which corresponds to completed university studies of at least three years attested by a diploma;

Experience:

• Up to 3 years of full time relevant professional experience;
• In coordinating and organising projects and / or initiatives;
• In dealing with internal and external stakeholders.

Skills & Knowledge:

• Knowledge and practice of frameworks (at least one year)
• Gather, translate and communicate technical requirements clearly to the product development team, stakeholders and business representatives.
• Extensive experience in business analysis, defining and structuring requirements, writing user stories and acceptance criteria, designing mock-ups and wireframes, prioritising the backlog and setting up/running working group meetings.
• SAFe agile methodology;
• Project tracking and design tools (e.g. Azure DevOps, Jira, Balsamiq, EA Sparx or similar)

Nice to have:

• Knowledge of Prince2 and / Agile foundation, SAFe (other equivalent);
• Knowledge of project management tools like Microsoft Project and / or Agile planning tools.

Got excited? Apply untill the 11th of June, 2025, by leaving your details on our website via the application button