Virtual Executive Assistant

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  • Type dienstverband
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  • Opleidingsvereisten

In your function as a Virtual Executive Assistant you will serve as the primary point of contact and liaison for the Vice President of European Sales & Marketing. You answer incoming calls and correspondence and you provide information in a timely manner. Besides that, you help to manage the schedule of the Vice President of European Sales & Marketing when necessary. You also schedule and coordinate company travel arrangements (e.g. flights, trains, car rental, hotel accommodation).

Secondly, you proactively support the European commercial team with the following duties:
- Schedule and capture minutes of European Leadership Team calls.
- Analyze operational data (e.g. expenses, budgets, etc.) as necessary.
- Develop and manage marketing tools when necessary.

Another key duty and responsibility as a Virtual Assistant is managing European events:
- This includes customer-facing meetings (e.g. congresses, referral events, educational meetings, advisory board meetings, etc.) and internal meetings (e.g. kick-off meetings, quarterly business reviews, etc.).
- Identify affordable and appropriate meeting locations and venues, and coordinate details of meetings.
- Purchase conference registrations, coordinate travel (when necessary), and attend functions to ensure a successful event (where appropriate).
- Negotiate with vendors and trade show organizations (when necessary).

Furthermore you perform administrative tasks such as:
- Manage and maintain files in functional area, with a particular emphasis on the meticulous protection of confidential information related to CVRx products, employees, and corporate documents. Field telephone calls and ensure visitors are not exposed to company proprietary information.
- Prepare expense reports, order departme

Waar ga je werken?

For an international company from Switzerland we are looking for a German ánd English speaking 'Virtual Executive Assistant' to the Vice President of European Sales & Marketing. You will be working from home for 32 hours a week. What you need is: a bold mindset and a driven spirit, at least five years of experience supporting senior level executives and the ability to meet concurrent deadlines, organize time and priorities, with particular emphasis on timeliness and cost effectiveness of solutions.

Wat vragen wij?

We are looking for highly-motivated and creative self-starters who have:
- The honor to respect commitments
- A sense of determination that overcomes targets
- A willingess to embrace the challenge of change
- The natural inclination to collaborate with enjoyment

- At least five years of experience supporting senior level executives.
- Attention to detail.
- Results-oriented professional who is able to work independently with minimal supervision and direction.
- German and English speaking
- Superior interpersonal skills to effectively and professionally communicate with a diverse range of stakeholders.
- Confidence and ability to thrive in a fast-paced, ever-changing environment of an early stage company.
- Experience using Microsoft Office



Referentie: 490201806003