Management Assistant

  • Locatie
    Veldhoven
  • Vakgebied
    Secretarieel
  • Uren per week
    32-40 uur

Are you that great management assistant looking for a new opportunity in a dynamic, high demanding and international environment? Are you enthusiastic and eager to learn? Then you’ve come to the right place! For a leading provider of advanced technology systems for the semiconductor industry we are looking for a management assistant to join their Management Support Organization (MSO). 


The MSO team that you will join is one central department consisting of around 130 people, supporting over 400 managers. The company is growing fast, and so is the support team!


The job: 

As MA you are an ambassador of the client and the MSO, both internally and externally. You will be supporting managers in an administrative and organized way, applying proactivity, initiative, discretion and confidentiality, to guarantee an effective and efficient execution of all management support activities. You are the linking pin between your managers, your colleagues and the various ASML departments and other stakeholders. You need to be able to communicate effectively with all stakeholders and identify issues which require action.


In this role you will support several (senior) managers and you fulfill the backup role for your colleagues at the secretariat.

Your key responsibilities are:

- Manage (own) the agenda of your managers to the detail.

- Thorough, provident and independent travel management of high complexity in different time zones. Optimize travel, think ahead and take decisions.

- Pro-active signaling of calendar conflicts. Prioritize and make your managers aware of certain topics that come up.

- Liaise with various stakeholders in the company as well as external customers. You have a natural way of communication and the ability to level with all layers in the organization.

- Promote the MSO and support your team lead, building a strong and reliable assistant force. Promote working together, standardization of processes, seek for opportunities to optimize the daily work, create an open culture by equality and be a sparring partner.


Waar ga je werken?

The company is a leading provider of advanced technology systems for the semiconductor industry. 

We make machines that make chips – the hearts of the devices that keep us informed, entertained and safe; that improve our quality of life and help to tackle the world’s toughest problems. We build some of the most amazing machines that you will ever see, and the software to run them.


Over 20.000 people in 16 countries are currently employed. Our MSO team is around 130 people strong, supporting approximately 370 senior managers. MSO consists of six clusters of secretariats. In this job you will work as Management Assistant to support senior managers.


Wat vragen wij?

Experience & Skills

- 3/5 years’ experience working in a dynamic, fast-paced and demanding international environment

- English and Dutch language skills - excellent written and verbal communication


- Technically competent user of Microsoft Office tools (Outlook, Teams, Office, etc.)

- You have strong communication skills to be able to communicate clearly, concisely and directly to peers and customers. Actively share knowledge and give advice to them when needed. 

- You are able to grow positive relationships with management, colleagues and customers, at all organizational levels. You are a team player with representative approach and a hospitality mindset. 

- Being a fast thinker with can-do mentality, while having the ability to connect different pieces of information instantly to stay ahead of the business needs. Natural interest in the business. 

- High dependability, be there to support the business, service mindset, familiar and willing to work in a 24/7 environment.

- You are result-oriented, you have a positive approach and you have a drive to success. Proven ability to prioritize, to be flexible, able to multitask and meet deadlines 

- Pro-active and enthusiastic person, who is willing to take initiative, feels at ease in an International and fast-paced environment and knows how to set priorities under pressure

- Work independently; identifies and solves problems in a timely manner; escalates when necessary.

- You have an open mind for new developments and change and make recommendations for improvement of further professionalizing our Management Support Organization.


What they offer: 

High quality people are a key asset to the company. To recognize that, we offer highly competitive compensation and benefits packages to attract and retain the very best people and let them share in the success that they build. We believe it is key for our future success that everybody who works with us keeps on growing and developing themselves. We are very happy to invest in you and your development. We give you the time, opportunity, and support, while you put in the effort, passion, and drive to grow in your role as Management Assistant.


- The job is for 4-6 months

- 32-40 hours


Do you recognize yourself in the abovementioned profile, do not hesitate to apply via the ‘solliciteer’ button or contact Martine Ipenburg at 06-43209736 or martine.ipenburg@topsecretaries.nl if you would like to know more