Fulltime Administrative Assistent Oegstgeest

  • Categorie
  • Type dienstverband
  • Locatie
  • Opleidingsvereisten

This company is seeking an Administrative Assistant to support its senior management and team members. In this role, you will participate in various projects and activities and provide advanced administrative support to leaders and the business.

They are looking for a driven and resourceful Administrative Assistant who wants to work in an exciting and challenging environment. The job responsibilities for the Administrative Assistant would include:

Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
Pull reports and information from systems
Calendar management (across time zones)
Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
Coordinate domestic and international travel arrangements including processing of visas for international travel
Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
Exercise judgment and make decisions to promote smooth workflow and prioritization
Ensure that internal and external client demands are met
Create, organize and manage various SharePoint sites and shared drives

Waar ga je werken?

This company is internationally known. In the Netherlands it is based in Oegstgeest, nearby Leiden.

Wat vragen wij?

Intermediate proficiency in MS Office (Outlook, Excel, PPT)
Bachelor’s degree (MBO/HBO degree in relevant studies)
1+ year of administrative experience
Ability to successfully manage multiple, competing priorities to meet deadlines
Excellent verbal and written communication skills, with a strong customer service focus
Organizational skills and attention to detail
Ability to anticipate needs, be resourceful, and use sound judgment and tact
Critical thinking, analytical, and problem solving skills
Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff
Ability to work independently, as well as collaborate in a team environment
Reliability, flexibility and approachability
Language: Dutch and English



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Referentie: M-000013396