Administrative Assistant

  • Categorie
    Secretarieel
  • Type dienstverband
    Tijdelijk
  • Locatie
    Heerlen
  • Opleidingsvereisten
    MBO

Welcoming and hosting guests (coffee/lunches), handling switchboard and barrier premises, organizing courier service upon request etc. Checks and distributes incoming and outgoing mail.Organizes travel arrangements for MT and employees: takes care of flight bookings, hotel reservations, restaurant reservations, taxi’s etc. upon receipt of signed travel itinerary. Sets up travel itineraries for MT and Field Service Engineers. Planning of meetings and meeting rooms by using Outlook. Registration of sickness and time off requests. Supports with organizing events. Purchases birth presents/cards and PR-related products. Takes care of visa applications (focus on China and Esta visa). Purchases and keeps stock of stationery supplies for the office and household related products. Daily checks of the public areas, kitchens, conference rooms, including refill of stock and ensuring tidiness. Performs general secretarial and administrative duties.
Duur opdracht ca. 7 maanden voor 4 dagen per week (ma, di, woe, vrij). Werktijden afwisselend 08.00 u - 16.45 u of 08.45 uur - 17.30 u. In de zomerperiode de bereidheid hebben om 5 weken fulltime te werken.


Waar ga je werken?

Internationaal bedrijf

Wat vragen wij?

Approximately 2 years of experience in a similar function, preferably gained within an international environment. Has a good knowledge of Excel, Word, Outlook and PowerPoint. Excellent knowledge of English and German is required (spoken and written).
Demonstrates a motivation to provide fast, accurate and complete customer service at all times to all employees, management and external contacts. Has strong communication and interpersonal skills.
Has an excellent presentation in manner and dress; has a confident, positive & helpful telephone manner.
Able to manage multiple priorities with flexibility and enthusiasm.Highly organized, strong attention to detail and a high level of accuracy. Ability to work well with others and to interact with individuals at all organizational levels. Ability to maintain confidentiality and hahandle sensitive matters: must be loyal and discrete.

MBO education (administrative).
Takes initiative when resolving problems, demonstrates a hands-on mentality.
Ability to work efficiently under pressure.
Has a flexible attitude and is willing to work extra hours as back up.
Verklaring Goed Gedrag (Declaration of Good Standing).




Opleidingsniveau

MBO

Locatie van de functie

Heerlen



Referentie: M-000003038