Are you a skilled management assistant seeking a fresh opportunity in a dynamic, high-pressure, and international setting? Are you filled with enthusiasm and a thirst for learning? Look no further! We're seeking a management assistant to join the Management Support Organization (MSO) of a leading provider of advanced technology systems for the semiconductor industry.
The job:
As a MA you serve as an ambassador for both the client and the MSO, both internally and externally. Your role entails providing administrative support to managers in a structured and organized manner, while demonstrating proactivity, initiative, discretion, and confidentiality to ensure the effective and efficient execution of all management support activities. Acting as the key liaison between managers, colleagues, various departments, and other stakeholders, effective communication with all parties is essential. You must be adept at identifying issues requiring action and facilitating effective resolution.
In this role you will support several (senior) managers and you fulfill the backup role for your colleagues at the secretariat.
Your key responsibilities are:
- Manage (own) the agenda of your managers to the detail.
- Thorough, provident and independent travel management of high complexity in different time zones. Optimize travel, think ahead and take decisions.
- Pro-active signaling of calendar conflicts. Prioritize and make your managers aware of certain topics that come up.
- Liaise with various stakeholders in the company as well as external customers. You have a natural way of communication and the ability to level with all layers in the organization.
- Promote the MSO and support your team lead, building a strong and reliable assistant force. Promote working together, standardization of processes, seek for opportunities to optimize the daily work, create an open culture by equality and be a sparring partner.
Waar ga je werken?
The company is a leading provider of advanced technology systems for the semiconductor industry.
We make machines that make chips – the hearts of the devices that keep us informed, entertained and safe; that improve our quality of life and help to tackle the world’s toughest problems. We build some of the most amazing machines that you will ever see, and the software to run them.
Over 20.000 people in 16 countries are currently employed. Our MSO team is around 130 people strong, supporting approximately 370 senior managers. MSO consists of six clusters of secretariats. In this job you will work as Management Assistant to support senior managers.
Wat vragen wij?
Experience & Skills
- 3/5 years’ experience working in a dynamic, fast-paced and demanding international environment
- English and Dutch language skills - excellent written and verbal communication
- Technically competent user of Microsoft Office tools (Outlook, Teams, Office, etc.)
- You have strong communication skills to be able to communicate clearly, concisely and directly to peers and customers. Actively share knowledge and give advice to them when needed.
- You are able to grow positive relationships with management, colleagues and customers, at all organizational levels. You are a team player with representative approach and a hospitality mindset.
- Being a fast thinker with can-do mentality, while having the ability to connect different pieces of information instantly to stay ahead of the business needs. Natural interest in the business.
- High dependability, be there to support the business, service mindset, familiar and willing to work in a 24/7 environment.
- You are result-oriented, you have a positive approach and you have a drive to success. Proven ability to prioritize, to be flexible, able to multitask and meet deadlines
- Pro-active and enthusiastic person, who is willing to take initiative, feels at ease in an International and fast-paced environment and knows how to set priorities under pressure
- Work independently; identifies and solves problems in a timely manner; escalates when necessary.
- You have an open mind for new developments and change and make recommendations for improvement of further professionalizing our Management Support Organization.
What they offer:
High quality people are a key asset to the company. To recognize that, we offer highly competitive compensation and benefits packages to attract and retain the very best people and let them share in the success that they build. We believe it is key for our future success that everybody who works with us keeps on growing and developing themselves. We are very happy to invest in you and your development. We give you the time, opportunity, and support, while you put in the effort, passion, and drive to grow in your role as Management Assistant.
- The job is for 4-6 months
- 32-40 hours
Do you recognize yourself in the abovementioned profile, do not hesitate to apply via the ‘solliciteer’ button or contact Amber van Gestel at 0643559680 or amber.van.gestel@topsecretaries.nl if you would like to know more.